Employer FAQs

How does Techscheme work?

Techscheme allows employees to choose from a huge range of technology via one of our partners, Apple, and Currys PC World. 

Techscheme works using our simple 6-step process 

  1. Sign up - Register your company online at www.techscheme.co.uk. If you are an existing Cyclescheme customer sign up using your existing login through your MySchemes account
  2. Sign in & Shout about it - Once activated, sign in and access our free marketing suite, dynamic email tool and events to promote your scheme
  3. Share & Shop - As soon as you share your employer web link, employees can visit the website and select how they want to shop (either direct with Apple on our website or receive a Redemption Code to use in-store or online with Currys PC World).
  4. Submit - Once an employee has placed their order, you are automatically informed by email. When you confirm their eligibility and approve their request (at a click of a button) Techscheme will send you an invoice.
  5. Shop – When payment is received, the employee will either be shipped their Apple products by courier or receive their Redemption Code to use online or in-store.
  6. Set up Salary Sacrifice Set up the salary sacrifice payments through payroll, remember to fill out a P11D form the subsequent tax year after a participant joins the scheme.
How do participants apply for the scheme?

Depending on your selected scheme settings, a scheme can be on going (open indefinitely) or a windowed enrolment period (for example, an employer may open the scheme for applications twice annually for a month at a time).

When your registration for Techscheme has been completed we will provide you with a unique link. This link will be personalised for you as an employer and is used by staff to apply for the scheme.

You can promote the scheme from your MySchemes login area using our online marketing suite. 

What is the Funding Plan?

The Funding Plan is the agreement between you and the participant. It includes various items of key information including the terms and conditions and the payments to be made by the participant in return for the ownership of the selected equipment.

Participants sign the Funding Plan electronically as part of their request process. You then countersign the Payment Plan when approving an order through your MySchemes account.

What is Salary Sacrifice and how is it applied?

Salary sacrifice occurs when an employee agrees to give up part of their salary for an agreed period of time in exchange for a non-cash benefit, such as the supply of technology. As salary sacrifice is taken from gross salary (before tax) rather than net pay, the participant will not initially pay any tax or National Insurance on the salary sacrifice amount. 

However, the provision of the equipment is a taxable Benefit In Kind (BIK) that needs to be reported to HMRC on a P11D benefits form at the end of the tax year. 

A P11D form is used by you to report any employee expenses, Payments and Benefits to HMRC, e.g. technology equipment, company car and private health insurance. Therefore, HMRC will recover the tax due, in arrears, via a change in the participants tax code the following tax year (April 6th – April 5th), the participant will still benefit from an NIC saving; up to 12% for basic rate taxpayers and 2% for higher rate taxpayers. 

Example Savings
Techscheme Package Price £619.00
 
12% National insurance Contirbution (NIC) Saving £74.28
20% Income Tax Saving £123.80
 
Employee P11d Charge £123.80
 
Total Purchase Price £544.72
Can I offer the scheme if lots of my staff are at or near National minimum Wage (or National Living Wage)?

We have an alternative Funding Plan, which can be utilised if required so that your employees are entering into an agreement for a deduction from their Net salary.  This means that employees will not benefit from any National Insurance Contribution savings, but can still spread the cost of their tech, with no administration charges.

Please contact us if you are interested in this solution and we can set your scheme up accordingly.

Does the scheme cost anything?

The scheme is completely free of charge for you to run, and there are no administration fees for your employees either.

Who owns the equipment?

The equipment is automatically gifted to the participant the day after they receive it. The participant owns the equipment from this point onwards and retains ownership of the equipment once the payment plan has ceased. 

What happens if a participant leaves employment during the Funding Plan?

If a participant leaves employment, before the funding plan has ceased, you can settle any outstanding balance from their final net salary payment.

If the outstanding balance is greater than their final net salary payment, participants will be required to settle the balance separately.

What happens if a participant goes on maternity, paternity, or agreed unpaid leave?

If a participant in the scheme takes unpaid leave for any reason during the term of the Funding Plan, then payments can be suspended for the duration of such unpaid leave. On the participant's return to work, you can recommence the payments to cover the period of unpaid leave and extend the Funding Plan accordingly.

Participation in Techscheme, like any other salary sacrifice arrangement, may affect entitlement to maternity/paternity benefits. Participants are advised to contact their HR department for further information. 

Can a participant cancel their agreement?

For details on a participants rights to cancel please see the Techscheme returns policy.

Can a participant order more than one item through the scheme?

A participant is able to select multiple items per order, as long as it doesn’t exceed the maximum value set by you, or the salary sacrifice payments doesn't take the participant below National Minimum Wage (NMW) or National Living Wage (NLW).

Will participants have to pay anything to take ownership at the end of the Funding Plan?

No. Once a participant has completed all salary sacrifice payments and the Funding Plan has been completed, there are no further payments for the participant to make.